Under the direction of the Senior Manager – Hub, the Administrative Assistant provides clerical support to the Senior Manager – Hub and Human Resources Representative, in accordance with company policies and procedures.

ESSENTIAL FUNCTIONS
·Answer incoming phone calls and assist the caller or direct them to the correct person/department.
·Process weekly invoices by obtaining appropriate approvals and route to Accounts Payable for payment. File and record each invoice on the Invoice Register. Follow-up on delinquent accounts.
·Perform other administrative duties such as copy, fax, file, etc.
·Order office and hub supplies.
·Data enter existing information to complete weekly/daily reports. Print reports to maintain in binder.
·Prepare, coordinate, and ship paperwork going to the corporate office.
·Coordinate, schedule, and prepare materials for hub meetings.
·Make travel arrangements for hub management.
·Perform other administrative duties as assigned.
Human Resources Support Activities (varies by hub size and staffing):
·Provide employment applications for external applicants and current temporary agency employees. Answer basic questions regarding available shifts, pay, interview process, etc.
·Review incoming applications for completeness. Schedule applicants for interview or disposition appropriately.
·Based on management feedback after interview, either schedule candidate for orientation or disposition applicant appropriately.
·Submit background checks, and when necessary set up drug screen appointments; provide candidate with the necessary supplies to take for drug screen.
·Maintain and communicate interview schedule for all open positions in the hub.
·Prepare materials for new hire orientation.
·Build new hire files for hub records and for NBHQ HR Administration. Identify necessary approvals and route file to appropriate managers and then send to NBHQ HR Administration.
·Performs other duties as assigned.

EDUCATION
·High School diploma or equivalent.

EXPERIENCE
·1-2 years administrative assistant experience preferred.

TECHNICAL SKILLS
·Proficiency with Microsoft Word, Excel, and PowerPoint.
·Basic knowledge of office equipment (scanner, fax machine, copier, etc.).
·Effective written and oral communication.
·Strong organizational and time management skills.
·Ability to work independently and under minimal supervision.
·Ability to communicate with all levels of management.
·Must be able to read, write, and speak English.