Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

• Experience in administrative roles in a Higher Education setting is highly preferred but not required.
• Experience with PeopleSoft and other UTD systems is preferred.

• Monitor annual departmental spending and coordinate annual department budget requests in partnership with the Department Chair.
• Manage the purchasing process for departmental supplies, equipment, and other required items.
• Ensure that the lab ordering process is efficient through the development of standard procurement processes and effective communication with faculty and lab staff.
• Maintain the asset management inventory for your assigned department and collaborate with Dean's Office staff to ensure that the annual inventory process is completed successfully.
• Perform monthly reconciliation for assigned cost centers and facilitate interdepartmental transfers (IDTs) to correct inaccurate cost centers utilized for expenses.
• Design and execute effective internal controls that provide reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Work in coordination with the Speech Language Hearing faculty leadership and other administrative staff to facilitate travel for faculty, staff, and students.
• Conduct OneCard transactions following UTD OneCard Guidelines, including reconciling assigned OneCard by the monthly due date.
• Process travel and reimbursement requests for faculty and lab staff.
• Coordinate meetings, special events, conferences and lectures.
• Assist faculty with the recruitment process of faculty, lab staff, post-docs, and student workers.
• Work with departmental faculty to ensure that their annual CV and Professional Activities/Accomplishments are updated successfully.
• Collect faculty accomplishments and accolades throughout the year and provide them to the Dean's Office staff for publicizing.
• Manage incoming mail and parcels to include distribution to faculty and staff members.
• Provide backup administrative support for all areas of the Speech, Language, and Hearing department as needed.
• Develop, cultivate, and maintain working relationships with internal/external departments/agencies/and other organizations associated with and/or receiving benefits from the faculty that are supported.
• Ensure compliance with applicable laws, regulations, policies, and procedures.
• Perform other duties as assigned or required.

• Excellent verbal and written communication skills.
• Excellent customer service skills
• Detail-oriented with the ability to multi-task, prioritize, and complete tasks within deadlines.
• Ability to work both independently and cooperatively with others.
• Above average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must.