Overview:

Responsibilities:

• Provides administrative support to teams for confidential and time sensitive material
• Prepares meeting agendas for assigned staff, assists with meeting set-up/ clean-up which includes ordering lunch and takes minutes as required
• Schedules and organizes activities such as meetings, schedules, travel, conferences and interviews
• Answers phones, distributes mail and processes expense reimbursement for assigned staff
• Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
• May scan, distribute, and archive appropriate resources for knowledge sharing
• May assist Marketing team with the development and production of marketing materials
• May provide back-up coverage for reception on a regular basis as needed
• May train staff in administrative duties as needed
• Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clients
• Performs work in a manner that demonstrates an awareness of and an appreciation for the firm's cultural values, including a commitment to quality, innovation, learning and growth
• May assist in production of marketing presentations

Qualifications:

• High school education; college level preferred
• Typically with 8+ years of related experience
• Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
• Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
• Strong interpersonal skills and the ability to interact with all levels of staff
• Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
• Ability to communicate in a clear, concise and professional manner both verbally and in writing
• Ability to proactively problem solve and collaborate on innovative solutions
• Ability to work in team environment
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
• Ability to work on multiple projects at the same time
• Ability to effectively meet deadlines at expected quality

#LI-KT1

If you currently work for HKS, please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran